Human Resources Assistant, G16, Human Resources

This position is responsible for providing general clerical and administrative support for the County’s human resources functions. 

• Provides support for Civil Service Commission functions and hearings when needed; coordinates meeting schedules; processes employee appeals; sends hearing notices; prepares meeting binders.
• Conducts salary surveys when needed. 
• Responsible for ordering supplies as needed.
• Processes purchase orders and requests for payment.
• Receives and processes invoices for payment.
• Assists with the County’s retiree incentive program, when available. 
• Assists in potential special projects when needed. 
• Assists with the coordination and scheduling of county-wide training.
• Creates and issues employee ID cards.
• Receives online employment applications and assists with screening online applications as needed.
• Reviews new-hire documentation and processes it accordingly. 
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel. 
• Assists in setting up new employee orientations. 
• Attends job fairs and coordinates information that will be provided to the public.
• Makes copies of documents as needed.
• Coordinates typing tests. 
• Assists in addressing envelopes or packages. 
• Answers basic, routine questions pertaining to personnel policies, recruitment procedures, and Civil Service.
• Assists in coordinating trainings. 
• Performs any other duties as assigned. 

• Knowledge of the principles and practices of public sector human resources management.
• Knowledge of employment laws, regulations, guidelines, policies, and practices.
• Knowledge of County and departmental policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of employee confidentiality requirements.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in prioritizing and organizing work.
• Skill in oral and written communication.
• Ability to communicate orally and in writing in the English language and orally in the Spanish language.

• Must have a high school diploma or GED from an accredited institution.
• Must have two ( 2 ) years of work experience in human resources or a related field.

Complexity/Scope of Work

• The work consists of related clerical duties.  Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide clerical support for the County’s human resources functions.  Successful performance helps ensure the efficiency and effectiveness of those functions.

• Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.
• Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 20 pounds in all directions.
• Operating motor vehicles or heavy equipment.
• Driving a County vehicle or a personal vehicle for County business. 
• Light work that includes carrying objects up to 20 pounds.

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the use of wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.

• Must possess a valid and current driver's license.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• This position is covered by Civil Service; therefore, is subject to the Civil Service Rules and Regulations in addition to all other Webb County policies.