Human Resources Administrative Assistant

PURPOSE

The purpose of the Human Resources Administrative Assistant is to provide administrative and operational support to the Human Resources department by assisting with onboarding, recordkeeping, scheduling, and employee communications. This role helps ensure accurate documentation, compliance with employment regulations, and effective support of HR processes across the organization.

RESPONSIBILITIES

• Welcome new employees by conducting orientations and processing new hire documentation, and ensure new employee checklists are completed
• Maintain accurate employee records by entering and updating employment and status-change information in the HR management system (HRMS)
• Support the recruitment process by posting job openings and closing when filled
• Maintain personnel files in accordance with organizational and record retention standards
• Provide administrative and clerical support, including document preparation, filing, answering phones, relaying messages, and maintaining office supplies
• Serve as a point of contact for employees, department managers, and job applicants by providing information and assistance as needed
• Administer employment-related tests and assist with scheduling HR appointments
• Add employees to DMS system as needed
• Contribute to overall team effectiveness by assisting with additional HR tasks as assigned
• Run and file reports as needed
• Understand and comply with federal, state, and local employment laws and regulations, including but not limited to EEOC, ADA, COBRA, FLSA, IRS, and applicable tax and reporting requirements
• Attend scheduled meetings and training sessions as required
• Perform other duties as assigned by the Human Resources Director or leadership

QUALIFICATIONS  

• Strong computer skills, including the ability to create and maintain spreadsheets, tables, and documents
• Knowledge of or familiarity with the automobile industry and dealership operations preferred
• Effective problem-solving and organizational skills
• Strong verbal and written communication abilities
• High attention to detail with the ability to manage multiple priorities and meet deadlines
• Ability to adapt to changing employee and organizational needs
• Professional demeanor with strong customer service and interpersonal skills
• Commitment to diversity, equity, and inclusion principles
• Ability to work under pressure amid interruptions and time-sensitive deadlines
• High School Diploma or equivalent required
• Fluent in English and Spanish, including speaking, reading, and writing

WORKING CONDITIONS

The Human Resources Administrative Assistant works primarily in an office environment, spending extended periods at a desk using a computer, phone, and standard office equipment. The role requires frequent interaction with employees and management and may involve managing multiple tasks simultaneously in a fast-paced environment.